How to Keep Your Family on The Same Team With a Weekly Huddle7 min read
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Sometimes it is hard to keep your family on the same page. I know that when things are busy, weeks can go by where I continue to build my “need to discuss with hubby” list… but those conversations keep getting set aside. This is why we created the Weekly Huddle – and committed to doing it once a week.
The Weekly Huddle is how we make sure that we stay on track – as a couple and as a family unit. It is a time to connect, share, support, and hold each other accountable. And… as long as it is implemented consistently – it has a lasting positive effect on our family and your marriage.
How the Weekly Huddle Works
Hubby and I set aside at least 1 hour (2 is better if you can spare the time) each week to have our Weekly Huddle. We have ours on Sunday morning at 6am, before the kids come downstairs. We used to do our huddle on Sunday afternoons while the kids played outside or watched a movie. After playing around with our schedule a bit, we decided we would prefer to have that time in the afternoon to relax, have an early dinner, or do something fun as a family. Now that we have made the switch, I love having our huddle completed first thing in the morning.
We follow a “Weekly Huddle Page” to make sure we cover everything. This includes a general agenda and a “goals” workspace for each of our family members. There is also space for “Action Items” and “Future Discussion Topics”. I also prepare our weekly “Budget Report” before the meeting.
We include the “Weekly Huddle Page” in each of our planners. I keep mine behind my “Family” tab and Hubby has his at the end of each week (his planner is a little less elaborate than mine).
Weekly Huddle Agenda
Each week, we try to stick to the same agenda to make sure that we cover everything:
Review Responsibilities, Tasks, & Routine
The meeting begins with a discussion on what everyone’s responsibilities are, both inside and outside of the home. We make sure that everyone is doing ok with their current responsibilities and move around if necessary.
Next, we take a look at our schedule as well as each of our daily/weekly/monthly tasks. We make sure that everyone has a reasonable workload and that things are getting done well. If not, we move things around to ensure that no one is spread too thin.
Set & Assess Projects & Goals
We try to make sure that we are constantly improving ourselves. To help with this, we keep a master “Habit List” for both of us as well as each of the kids. We pick one habit each week and make that our focus. Most of the time, we will focus on one habit over many weeks.
As habits are established, we still continue to list them – generally the most recent two along with the newest we are working on.
This is also where we discuss current projects and goals. These are also pulled from a master list that we add to often. Having this as part of our meeting helps us keep each other accountable in making our dreams happen.
We also pick habits and goals for the kids at this point. During Sunday night dinner, we discuss these with the kids what we would like for them to work on. The kids also complete their “weekly assessments” at this time to reflect on how they have been doing.
As our kids get older, they are able to have more input on what they work on each week.
Here we discuss how each of our children is doing – emotionally, developmentally, in their school work, etc. We discuss their needs as well as any issues they may be having and how we can best parent them. Often, these conversations result in action steps that we record on the “Weekly Huddle Page“.
We spend some time discussing how our marriage is doing. We try to include a recap of the past week – what went well, what could use improvement, and what bumps in the road we may have encountered. This may also lead to some more personal conversations of various nature. We both try to keep a running list throughout the week on things that would be good to bring up in this part of the meeting. This is a great way to make sure that you are continuously working to improve your marriage.
We go over six questions every week, which I talk about in this video. There are then two additional questions that we cover that rotate over the course of fifteen weeks. The goal here is to make sure that we are discussing things on a regular basis, and ideally before they become too big of an issue.
We keep a written prayer list with both current prayers and praises. This helps us remember who and what we should be praying for on a daily basis. It is also fun to look through and find the prayers along with their answered praise reports. It is always a good idea to date these as reference points when you are looking back on them.
Monthly, I prepare a Financial Overview worksheet each week to get a quick snapshot of our current financial position. I also put together our Budget Review form weekly that shows how much we have remaining in each of our spending categories. This helps provide all the information we need to make solid decisions on what we will purchase the upcoming week.
Wants & Needs List
In attempts to be intentional with our money, we keep a “Wants & Needs List” that anything over $50 gets added to before it is purchased. This list has a category listed for each spending line item on our budget.
We spend some time reviewing this list each week to ensure that we are looking at the big picture in making all financial decisions.
This time is set aside to discuss anything work related. If nothing is pertinent, we do a basic rundown on each of our companies to make sure we are not missing anything. This is also a great time to discuss “What’s Next” for each business.
If you are not self-employed, this would be a great time to discuss how things are going at his and/or your job.
Review the Calendar
We examine our calendar from last week and make sure everything was addressed appropriately. We then move onto this upcoming week.
This part of the meeting is the main reason why we found it made sense to have our Weekly Huddle on Sunday. It gives everyone a very clear picture of what is happening in the next seven days.
Game Plan for the Week
Lastly, we discuss a game plan for the week. This is more than what is on the calendar, but more of a collective look at everything that was just discussed to make sure that we all have the same takeaway from the meeting.
There is also a few open lines to include additional conversation topics. This is for adding items that have come up through the week but have not been discussed yet. Commonly, these items include upcoming holidays, birthdays, trips, or other irregular events.
After the Huddle
After the meeting is completed, I try to make a point to transfer the future discussion items to our task listing (if discussion needs to be had by or on a certain day) and/or a future Weekly Huddle Worksheet. I also transfer all of the action items to the appropriate person’s task list in Toodledo.
Schedule Your Weekly Huddle this Week
After having our Weekly Huddle, it feels comforting to know that everyone is on the same page and we have a good, solid plan to face the week with.
The communication is beneficial, but even more importantly, this creates a connection between hubby and I that seems to get missed when we are not intentional about it.
You may find that your first couple Weekly Huddles last longer. If this is not something you have been doing regularly, it is easy to need more time on this. After a couple weeks, you will get into a groove and be able to finish up the meetings, and actually discuss everything you need to, in about an hour or two.
Download our Weekly Huddle Page add it to your “My Essential Planner”, and use as your meeting agenda and make changes as they fit for your family.
I hope this helps bring your family together onto the same page.
I would love to hear how you implement the Weekly Huddle in your family. Share in the comments below.
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